Chase on the Lake 

Wedding FAQ

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Frequently Asked Wedding Questions

Questions about a wedding at the Chase?   We’ve built a list of our most frequently asked questions below for you to view.  If your question still isn’t answered after looking through those please feel free to contact us and we’re happy to help!

Event Space & Deposits

We honor all weddings on a first come, first serve basis. To secure your event space we require a signed contract and non-refundable deposit at the time of booking. Your deposit is applied to your final bill. This contract will become a binding commitment once it has been signed by both parties.

This deposit is refundable less, the consumption of your party. 50% of estimated costs indicated on customized proposal is due (90) days prior to event. The remaining estimated costs are due (30) days prior to your event. Any last minute incidentals will be invoiced in the week after your event. A master account will be established upon signed contract in which all charges will be applied to. Room blocks can either be applied to master bill, or be changed over to individual pay.

Reservations & Courtesy Room Blocks

After contract is signed and deposit received, a Courtesy Room Block will be created with (12) classic hotel rooms for your wedding guests. You will also receive a list of lodging types and discount rates for all available accommodations during wedding weekend; at this time you may select alternative accommodation types and/or increase the number of rooms inside your courtesy room block.

All accommodations not booked within your block will be released 30 days prior to wedding. After that date, you agree that we may offer these rooms held in your block to other customers to reduce our losses and your obligations under the performance clause. After cut-off date, guests may call our toll-free number 1-218-547-7777 to reserve lodging. Reservations requested by your attendees after this date will be accepted based upon availability.

Guest Booking Instructions

Once you have finalized your room block selection, a Guest Booking Instructions PDF will be sent to you which include the following information – confirmation #, accommodation types & rates within room block, along with other pertinent resort information.

Minimum Stay

Once you have finalized your room block selection, a Guest Booking Instructions PDF will be sent to you which include the following information – confirmation #, accommodation types & rates within room block, along with other pertinent resort information.

A 2-night minimum stay is required for any lodging reservations at Chase on the Lake Resort & Spa. Holiday weekends are a 3-night minimum stay. Off-season stays may allow a 1-night stay for any hotel rooms (excludes condos) based on availability. Please contact your wedding sales manager for more information.

Off Season dates include:
October 21 – December 20, 2018
March 1 – May 10, 2018

The Lakehome
4-night minimum stay required:
June 29-August 26, 2018

3-night minimum stay required:
May 31- June 28, 2018
August 27-October 13, 2018

2-night minimum stay required:
October 14 – May 30, 2018

Lodging Options

Hotel Rooms | Features our signature bedding collection on some of the most comfortable beds you’ll ever sleep in. For your convenience all hotel rooms feature a mini refrigerator, microwave, coffee maker, iron and ironing board, and hair dryers. You can get these amenities overlooking the lake or in a classic hotel setting. 69 hotel rooms available.

Condotels | Features separate living and sleeping spaces, along with fully furnished kitchens, washer and dryer, fireplace, and a balcony or patio that overlooks downtown walker or beautiful Leech Lake. 33 condotels available.

Lakefront Condos | Situated right on the shores of beautiful Leech Lake, the lakefront condos offer separate living and sleeping spaces, along with fully furnished kitchens, washer and dryer, fireplace, a large screened porch, plus a deck or patio that provides breathtaking views of Leech Lake. 6 lakefront condos available.

The 7 Bedroom Lakehome | The lakehome features three levels of living, (2) full kitchens, (7) bedrooms (queen bed in each room), (5) bathrooms, (2) pullout sofa beds, fireplace, a lakeside deck, washer and dryer, high speed wireless Internet, and it’s all located just one block away from Chase on the Lake Resort (400 Cleveland Boulevard, Walker, MN 56484). Guests of the lakehome have full access to all the amenities Chase on the Lake has to offer! Please note: Wedding parties must rent out lakehome in order to access lawn.

What's Included

All-Inclusive Ballroom Amenities (excluding décor)
Black Cotton Napkins & White Floor Length Linens
Black Skirting
Guest Tables & Chairs
9×13′ Dance Floor* (Not included during Discount Season)
(6) Cocktail Tables*
Wireless Microphone*
Bartender* (with $75 cash bar set-up fee) & Wait Staff
Complimentary Refrigeration for Floral Arrangements
Private Security Officer (supplied by Hard Target Incorporated) from 9pm-2am*
*= Not included in Waters Edge Room Rental

Complimentary Bowling
Enjoy 2 hours complimentary bowling in our Chaser’s 2 Lane Bowling Alley. Shoes, balls and score sheets available for 4-12 guests.

Complimentary Menu Tasting Experience For Bride & Groom
Hosted in our Waters Edge Room, this group tasting allows wedding couples exploration of select menu and drink offerings, all while enjoying views of beautiful Leech Lake. Wedding couples are complimentary. Additional tasting guests are $25 per person. Offered twice a year.

Wedding Checklist
The document will help your Wedding Sales Manager and Chase on the Lake staff prepare for your wedding weekend. You are encouraged to fill it out as you plan out and finalize vendors, times, activities, and other details. This is due back to your planner 30 days prior to your wedding. A digital copy will be sent for you after booking.

Wedding Planning Assistance
When you book your wedding at the Chase you get (3) wedding professionals focused on making your weekend extra special, relaxing, and unforgettable. Our Wedding Sales Manager works with you to determine the details – of events, activities, food & beverage needs, and lodging.

Our Banquet Manager takes over on the day of your wedding and becomes very own Chase on the Lake personal attendant and point of contact- helping communicate with vendors, any needed room set-up & decoration, and in charge of all food & beverage activities throughout the weekend.

Our Conference Services Manager is in charge of setting up your function spaces accordingly with tables, chairs, and other AV or equipment needs.

1 Year Anniversary Special
We offer our wedding couples a special anniversary stay – 40% off a 2 night hotel room, 25% off a couples massage at our Copper Door Spa, plus 25% off any boat, bike, snowmobile or fish.

Rentals & Upgrades

Upgrade the color and material of any napkins, linens, skirting, + add chair covers and drapery. Any upgrades are available at an additional fee. Please visit www.werentlinens.com and linenswatches.com for color and material options. Contact your Wedding Sales Manager for pricing.

Other Services
Decorating Fee | $50/hour
Cake & Dessert Table Set-up | $25
Cake Service (cut, plate, serve, clear) | $1pp
Candle Lighting Service | $25
Butler Service (passed hors d’oeuvres, beer, wine or cocktails) | $100

Chair Rentals | Chairs rentals are available through the Chase at $4 perchair for white folding chairs, or $6 per chair for white garden folding chairs.This includes rental set-up and tear-down. Wedding parties are welcome to use outside vendors or provide their own chairs.

Arbors | Chase on the Lake offers (2) arbors for rent in white and black options. $100 each.

Chalkboard Signs | Chase on the Lake offers (2) chalkboard sandwich boards to help you direct your guests to the Ceremony and Reception locations. $5 each.

Portable Speaker & Microphone System | Our Portable Speaker & Microphone System provides a microphone, along with an auxiliary port to transmit music from any cell phone, computer or tablet. Auxiliary cable is needed, but not included. $100.

High Top Tables | Wood veneer table top with a walnut finish and chrome steel base. 360 degree swivel with adjustable height. $20/each.

Dance Floor | Dance the night away with our 9’x13′ Dance Floor. Included in room rental for In-season and off-season weddings. $100.

Chasers Bowling Alley | $50 per hour. Includes shoes, balls, scoring sheets for entire group (15-person capacity).

Popcorn Machine | Once you pop, the fun won’t stop! Chase provides machine, popcorn, paper boats and salt & pepper. Wedding parties may provide their own salt varieties and sweet or salty toppings. $100.

Lcd Projector & Screen | Show the world your love! Project your special photos or a creative video during your cocktail hour or dinner. $100.

Other Rentals
Table (6ft or 8ft) | $5/table (Linens & Skirting not included. Available at $5/table.)
Extension Cord | $10/day
Boat Slips | $20/day
Boat Lifts | $30/day

Transportation

Chase on the Lake does not provide any in-house transportation. However, we recommend the following shuttle and taxi services to accommodate your transportation needs.

Leech Lake Area Taxi | 218-252-3118 (walker)
Bemidji Bus Line | 218-751-5311
Northern Lights Casino | 1-800-646-1197 (provides shuttle to & from casino)

Event Space & Decorating

Decorating is the sole responsibility of the group, and outside vendors are always welcome. Access to your venue will be contracted 9:00 am the morning of the event. All event space and property rented from Chase on the Lake and/or public areas used for ends at 12am (Including Walker Bay Ballroom, Waters Edge Room, Foyer and surrounding resort public areas). All items brought in will be required to be removed immediately after the event by you or your decorator by 1am. Earlier access may be granted if no other function is taking place Friday. Extend your event space rental until 11am the following day for an additional $400 rental fee. Approval for early set-up or extended space rental will be determined (10) days before wedding. Ask your wedding sales manager for more information.

Any decorating above the table top must be handled by a licensed, bonded party. However, Christmas style lights and/ or light fabric are allowed to be hung from the upper trim around the perimeter of the room utilizing staples or tacks. Nothing can be fastened to the walls or from the ceiling. You are responsible for set-up and take-down. Any additional decoration help needed from Chase on the Lake employees will be subject to an up-charge starting at $50 per hour.

Chase on the Lake requires all decorations to be in compliance with local and state fire codes. Nothing can block exit doors. Any flammable materials used to decorate must be pre-approved by your planner. Low voltage lighting and contained candles are the only acceptable forms of additional lighting.Confetti/Rice is not allowed on-property for usage, however, flower petals can be used outdoors. $50 clean-up fee may apply.

Grooms Dinner & Gift Opening

Our Waters Edge Room is the perfect space to host your private gathering! $30/2 hours and $50/4 hours. Includes tables, chairs, linens and wait staff.

Menu Tasting

Hosted in our Waters Edge Room twice a year, this group tasting allows wedding couples exploration of select menu and drink offerings, all while enjoying views of beautiful Leech Lake. Taste test various salads, dressings, entrees, sides, breads, and Chase on the Lake house wines. Wedding couples are complimentary. Additional tasting guests are $25 per person.

If you are unable to attend the group tasting, we also have a private tasting option available. Private tastings are available Monday-Friday at 1pm, 2pm or 3pm and require a 21 day minimum notice. Wedding couples are $75. Additional tasting guests are $50 per person. Private tastings include 2 salads, 2 entrees and Chase on the Lake House Wines.

Entertainment & Last Call

Resort reserves the right to exercise final authority over bands, DJ’s, musicians, and other entertainment with regard to volume and professionalism, whether they are engaged by the client or through the Resort. If you are planning on hiring a live band for your evening entertainment, we require that you rent the (6) condos above ballroom at a discounted rate (2206, 2208, 2210, 2207, 2209, 2210) or pay a $600 Resort Noise Fee. We require that all entertainment and beverage service ends at (12am) midnight in the Walker Bay Ballroom and Foyer area.

Menu Selection & Attendee Guaruntee

Menu Selection | To ensure that every detail is handled in a timely manner, the resort requests that the menu selections and specific details be finalized (2) weeks to the function. If a guarantee is not received by this time, the original expected amount listed on your contract will be used and the Resort will prepare food and fees accordingly. You will receive a copy of the Banquet Event Orders to which additions or deletions can be made. When the BEO is finalized, please sign and return within ten (10) days PRIOR to your first scheduled event.

Attendee Guarantee | We need your assistance in making all of your events a success. We request that our guests notify the wedding planner with the exact number of guests attending the function (10) days in advance. If fewer than the guaranteed number of guests attend the function, the guest is charged for the original guarantee

Food & Beverage Service

Complete food and beverage services are available at the resort. Chase on the Lake is the only authorized licensee able to sell and serve liquor, beer and wine on the premises with the following exceptions – wedding cake, cupcakes, wine or champagne. Patrons or guest may not bring beverages of any kind into the contracted function space. In compliance with the Minnesota Liquor Laws, no alcoholic beverages may be served or sold to any person under the age of 21 or after 1:00am.

Discount Season | November 1 – April 30th ($3000 F&B Minimum)

Off-Season | October 14-31 & May 1 – June 16 ($4000 F&B Minimum)

In-Season | June 17th – October 13 ($5000 F&B Minimum)

Service Charge & Taxes

All banquet and wedding fees are subject to applicable service, gratuity, state and local taxes. This service charge is not a gratuity and is the property of the Resort to cover discretionary costs of the event.

Service Charge: 20%
Resort Fee 10%
Alcoholic Beverage Tax: 9.875%
State Tax: 7.375%
Local Tax: .5%

Cancellation Policy & Weather Call

Cancellation/Reduction
61 days to 90 days before scheduled arrival 50% of Total Anticipated Revenue
31 days to 60 days before scheduled arrival 75% of Total Anticipated Revenue
Within 30 days of scheduled arrival 100% of Total Anticipated Revenue

Weather Call | Although it is always a beautiful day at Chase on the Lake, inclement weather may force your planned outdoor activities inside. Your wedding planner will work with you to plan backups for each outdoor activity specific to your event.

Limited Liability

Chase on the Lake Resort and Spa reserves the right to inspect and control all private parties, bands and receptions being held on premises. Chase on the Lake Resort and Spa shall not assume responsibility for damage or loss of personal belongings. Client accepts liability in case of damage to Banquet rooms or Chase on the Lake Resort and Spa property. Please assign a personal attendant to gather the items you want to keep.

Security

All Chase on the Lake Weddings of 50 guests or more will receive a private security officer (Supplied by Hard Target Incorporated) from 9pm-2am. Ensuring you have security on the premises during your special day will keep your guests safe, provide you with peace of mind, and assist in preventing any property damage to the resort.

Like all resort guests, Special Events and their attendees follow the 3 warning rule. First and second warnings are verbal, 3rd warning is removal of guest/party. Any associated costs due with unruly, loud and obnoxious reception guests and/or damage to the resort will be billed to the master bill.

For the safety of persons and property, no fireworks or incendiary devices may be used indoors at the Resort. We have no insurance for and are not responsible for any loss or damage to your property.

You Deserve It

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